Privacy Policy The School of Philosophy, Cambridge.

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This privacy policy sets out how The School of Philosophy, Cambridge uses and protects any information that you give The School of Philosophy, Cambridge when you use this website.

The School of Philosophy, Cambridge is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

The School of Philosophy, Cambridge may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 15.06.2020.

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What we collect

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We may collect the following information:

• name and job title

• contact information including email address

• demographic information such as postcode, preferences and interests

• other information relevant to customer surveys and/or offers

 

We may collect your personal data in a few limited ways, namely:

• Directly from you, when you enrol on a course or an event or otherwise participate in the same, when you make enquiries on our website,

• when you interact with us during your time as a student or recipient of communication in various other ways (for example, where you alert us to a change in your contact details).

• From someone else who has enrolled you on a course or signed you up to an event on your behalf or (for example a family member, or a fellow student who has provided us with your contact details for that purpose).

• ​From a third party organisation in specific circumstances such as eventbrite if you enrol online or others when they are assisting with or organising an event or activity in conjunction with us.

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What we do with the information we gather

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We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.

• We may use the information to improve our products and services.

• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

 

Security

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We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

 

Links to other websites

 

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.

The School website, www.schooleconomicscience.org, and websites of other branches, adhere to similar data protection and privacy policies as those detailed in this policy. Links to their data protection and privacy policies are included on their websites. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

Controlling your personal information

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You may choose to restrict the collection or use of your personal information in the following ways:

• whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes

• if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by emailing us at info@cbphilosophy.org.

 

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please email info@cbphilosophy.org.

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Terms and conditions The School of Philosophy, Cambridge.

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This policy covers data protection, electronic marketing, and the retention of information within the administration of The School of Philosophy Cambridge (“the Branch”), a branch of the School of philosophy and Economic Science (“the School”).

The Branch’s policy is to adhere to the Data Protection Act 2018 (incorporating the

requirements of the General Data Protection Regulation (“GDPR”)), the Privacy and

Electronic Communications (EC Directive) Regulations 2003, and such other

legislation as may be applicable.

The School also aspires to follow best practice in so far as it relates to its activities.

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Data Protection

The Branch needs to hold information about:

1 - enrolled students; and 2 - members of the public who (1) attend events undertaken or arranged by the

Branch; or (2) express an interest in their activities; or (3) visit the Branch’s website; or (4) otherwise wish to receive materials published or distributed by the Branch. Hereinafter, the following terms shall have the following meanings:

 “we” and “us” shall mean the Branch;

 “you” and “your” shall mean or apply to all those persons listed above.

 

We will not store or capture personal data through our website(s) without your prior knowledge and consent. Where personal information is so captured it will be used for the purposes set out in this policy.

When collecting data generally we will endeavour, whether by reference to this policy or otherwise, to ensure that you:

1. understand why the information is needed, what it will be used for and what the

consequences are in the event you decide not to give consent to processing;

2. so far as reasonably practicable, grant specific consent, either written or verbal

for data to be processed; and

3. have received sufficient information on why your data is needed and how it will

be used.

 

The types of information we collect

We may collect the following types of personal data about you:

1. Contact and communications information, including your contact details

(including name, address, email address, phone numbers) and records of

communications and interactions we have had with you);

2. Demographic information, such as postcode, preferences and interests;

3. Website usage data;

4. Other information relevant to course enquiries;

5. Certain other information, which you volunteer when participating as a student

in our activities (for example, when attending courses, or events or in

volunteering to assist in the operations of the School).

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We may also collect data about your health or medical conditions, where you have volunteered this, for example so that we can cater for you when you attend a course or event or act as a volunteer for and on our behalf. This is held electronically by the Branch’s administrator familiar with the rights and obligations surrounding your data.

Mailing groups are used for communications with students, and subscribers for events, activities, notifications and publications.

 

Emergency Contact data is held by the Lead Tutor or administrator of a residential course for the duration of the course and may be used for emergency contact purposes.

 

How we use personal data

Unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose, personal data provided to us will be used for the purposes set out at the time of collection (which may consist of those purposes set out in this policy) and, where relevant, in accordance with any preferences you express.

 

If you require any information as to how processing for the new purpose is compatible with the original purpose, please contact the BRANCH LEADER, Mr John De Val, email: info@cbphilosophy.org

We will only use your personal data where the law allows. In general terms, save as set out elsewhere in this policy:

1. personal data we hold is used for the purposes of administering or improving courses or events or other activities and publications; and

2. your details will not be passed to any other organisation for any purpose.

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If we are so permitted, you may receive from us details of activities run by or in conjunction with other organisations by post or email. You are free to opt out of receiving such communications from us at any time. Where we have your consent and / or (if within the law) where this is necessary for our legitimate interests (or the legitimate interests of a third party), as applicable, we use your personal data for the following purposes:

1. in the administration of courses, events, and activities including:

- general notifications to you about them; and

- receiving payment of course fees and other charges;

2. research and statistical analysis about the courses or events or activities we offer;

3. communication about our activities or events and activities outside of the School and its branches that we think may be of interest to you;

4. storing your details on the software platform we use for our database. Please note that your own use of the software or system is subject to the Terms and Conditions and Privacy Policy published on that site.

 

Please note that we may also use your data and share it with others where it is necessary:

1. for us to comply with a legal obligation to which we are subject;

2. to protect the vital interests of the data subject or of another natural person.

Personal data collected and processed by us may be shared, where necessary, with:

3. our volunteers, for the purposes of administering courses, events, publications and activities organised by or in conjunction with us and giving you access to the benefits to which you are entitled.

4. Our contractors, professional advisors, auditors or suppliers, including those providing IT services or data management services. Some of the events and courses we offer, such as residential courses, are organised and / or administered by the School through its administrative office at Mandeville Place, London. Data provided by you relevant to your attendance at such events and courses may be forwarded to the School for the purposes of such events/courses and will be held by the School subject its own School’s data protection and privacy policy available at its website at www.schoolofeconomicscience.org.

Statistical information may be shared with the School for administrative purposes, but

this will not include personal information. We do not sell your personal data to/with other organisations to use and, save as set out above, do not otherwise share it with other organisations.

 

 

Your marketing preferences

We will always respect your wishes in respect of what type of communications you want to receive from us and how you want to receive them. We wish to gain your prior consent to mailings. However, there are some communications that we may need to send you without your specific prior consent, for example, in order for us to fulfil our contractual obligations to you. Examples of these essential service communications are:

1. Mailings directly concerning your participation on a course or at an event, notices of formal meetings, and notification about similar or related courses or events similar to one who are attending or have recently attended.

2. Records of transactions, such as payment receipts or Direct Debit confirmations, booking confirmations (as applicable).

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Controlling information about you

You are in control of how we communicate with you. If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:

3. Send an email to info@cbphilosophy.org

4. Write to us at East Anglian School of Philosophy, 89 East Hill Colchester, CO1 2QN

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If you do opt out of marketing communications but are enrolled on one of our courses, we will still contact you with relevant, non-marketing information pertaining to the course or event for which you have enrolled.

 

Security

We will always hold your information securely. To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards. We also follow stringent procedures to ensure we work with all personal data in line with the General Data Protection Regulation (GDPR).

 

How long your information is kept

We keep your personal data only for as long as necessary for each purpose we use it. You can voluntarily unsubscribe from mailing groups at any time. Financial records must be retained for a period of six years after your last interaction with us (for accounting, tax reporting and record-keeping purposes).

 

Your rights

Under certain circumstances, by law you have the right to:

1. Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

3. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).

4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct

marketing purposes.

5. Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.  You can also withdraw your consent, where this is the basis for our processing your data

(without affecting the lawfulness of our previous processing based on consent).

6. Request the transfer of your personal data to another party.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

 

Contact and complaints

If you have any queries about this privacy policy or how we process your personal data, or if you wish to exercise any of your legal rights, you may contact, in the first instance, the Data Controller and Privacy Officer:

1. by email: Mr John DeVal - johnedeval@hotmail.com

 

If you are not satisfied with the response, please contact the School’s General Manager by email: laura@fses.org;  or by post: Laura Counsell, General Manager, School of Economic Science, 11

 

Mandeville Place, London W1U 3AJ

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk.